Evaluation system · driving courses and Code 95
C95
A manual, email-driven evaluation process replaced by a custom WordPress plugin: automatic scores, attention points, summaries and a dashboard by location, course and instructor.
Custom software & AI for SMEs
Custom software from ultimAItech is a bespoke web app, integration or automation for SMEs in Drenthe and Overijssel. Integrations from €2,000 (2-4 weeks); web applications from €5,000 (6-12 weeks). Fixed price after intake; you own the code.
What is custom software from ultimAItech?
Custom software from ultimAItech is built around your process, not a standard package you have to bend. Think order management, booking systems, API integrations or internal dashboards for SMEs in Drenthe and Overijssel.
A simple integration or automation starts at €2,000 and is often live within 2-4 weeks. A full web application starts at €5,000 and takes 6-12 weeks. You always get a fixed price and documentation; the code is yours.
Most projects do not replace your accounting package. They connect what you already use: Exact, Moneybird, a webshop or Excel. I build the bridge, migrate data where needed, and hand over instructions so your team can run it.
Live examples in the region: order management at Houthandel Jan Sok (from enquiry to fulfilment) and WAL Beschoeiing’s project-based flow after Shopify. Nijenhuis Botenverhuur runs on a booking flow instead of loose emails.
When is custom software the right choice?
Standard packages like Exact or Shopify are fine when they fit. Custom makes sense when you lose time retyping, or when no package covers your process. Typical signs:
- You copy data manually between two or more systems
- Your workflow does not fit the standard software you use now
- You have a unique process that no existing tool covers
- You pay for 10 modules but only use 2
- You want to connect systems that do not talk to each other by default
- Your growing team is stuck on Excel files and shared folders
Order management and booking logic that fits the business exactly
Two webshops and a booking platform in the region run on software built for their process, not on a template that almost fits.
Order management · timber trade, Meppel area
Houthandel Jan Sok
In-house order management from request to fulfilment: status, delivery and next steps visible to customer and team.
Project-driven order management · shore protection
WAL Beschoeiing
Shopify template replaced by a webshop and order management set up for projects: custom orders versus standard products, planning and aftercare.
Web applications
Complete web applications that work on every device - from stock systems and client portals to planning tools and dashboards.
A timber merchant in Meppel kept orders, stock and customer data in three separate systems. Now everything runs in one web application with automatic synchronisation.
- Modern, fast interface (React)
- User management with roles and permissions
- Real-time data and reporting
- Responsive design: works on desktop, tablet and phone
- Scalable: grows with your business
Integrations
Make your existing systems talk to each other so data automatically ends up in the right place.
A webshop that automatically forwards orders to accounting and the shipping provider - without manual retyping.
- Integration with accounting packages (Exact, Moneybird, e-Boekhouden)
- Stock and order synchronisation
- API development and webhooks
- One-time data migration or continuous synchronisation
- Integration with external platforms (Bol.com, Amazon, Lightspeed)
Automation
Automate recurring tasks so you and your team focus on work that matters.
A rental business that automatically updates availability, sends confirmation emails and generates a daily overview for planning.
- Automated workflows (order processing, follow-up, notifications)
- Scheduled tasks and reports
- Error detection and automatic alerts
- Document generation: invoices, quotes, reports
- Email and notification flows
Built with modern, proven technology
No exotic frameworks that will not be maintained in two years. Solid choices any developer can pick up.
React, Next.js, Tailwind CSS
Frontend
Node.js, Python
Backend
PostgreSQL, SQLite
Database
TypeScript
Language
Docker, Linux, AWS
Infrastructure
REST, GraphQL, webhooks
APIs
How much does custom software cost?
An integration or automation from ultimAItech starts at €2,000 (2-4 weeks). A web application with login, roles and custom screens starts at €5,000 (6-12 weeks). Price depends on how many systems you connect, how many screens you need, and whether data must be migrated.
After discovery you receive a fixed quote with a written scope. Source code and documentation are yours; you are not locked into a SaaS licence. Maintenance after the aftercare window is optional.
Integration or automation
From €2,000
Two systems talking, an export on a schedule, or a notification flow. Often live within 2-4 weeks.
Web application
From €5,000
Your own screens, user roles, reports. 6-12 weeks, including documentation.
From discovery to delivery
Discovery
Map your processes, bottlenecks and requirements. Which tasks take too much time now? Where do things go wrong?
Functional design
What should the software do? Screens, workflows and integrations worked out before any code is written.
Fixed price
A clear proposal with scope, timeline and fixed price. No hourly billing.
Build in sprints
You see progress along the way and give feedback at each milestone.
Delivery
Go live with documentation, user training and a fixed aftercare period.
Frequently asked questions
How much does custom software cost?
That depends on complexity. A simple integration or automation starts from €2,000. A complete web application with user management and integrations starts from €5,000. You always receive a fixed price upfront with a clear scope description.
How long does it take?
A system integration or automation is often ready within 2-4 weeks. A web application takes 6-12 weeks depending on scope. You receive a concrete timeline with the proposal.
Can I keep using my current software?
Usually yes. Custom software does not have to replace your existing tools - it can be the bridge between systems you already use. Most projects are integrations or additions to what is already running.
Who maintains the software after delivery?
After delivery you receive a fixed aftercare period. After that you can choose a maintenance contract for updates, bug fixes and technical support. The code is always yours - you are never locked in.
I am not sure what I need. Can I still get in touch?
Absolutely. Most business owners know their problem but not which technical solution fits best. That is exactly what the introductory call is for - together we determine whether custom is the right approach.
Do you also work with businesses outside the region?
My focus is on Drenthe and Overijssel, but software projects often run largely digitally. For businesses elsewhere in the Netherlands or across the border in Germany I work via video calls.
Stuck with your current way of working?
Schedule a free consultation. No sales pitch - just clarity on whether custom is the right solution and what it will cost.