Logistics & order management
Businesses that want to automate their order process, quote flows, or stock management — done with those spreadsheets nobody dares to close.
Custom software & AI
Custom software and AI solutions.
Human-friendly AI and custom software for SMEs: we connect existing tools, automate only what makes sense, and train your team. Fixed quote after intake — no hype, clear guardrails.
Definition
What is custom software and AI?
Custom software is an application built entirely around your business processes — not a generic tool, but a solution that works the way your organisation works. Think client portals, order management dashboards, reservation systems, or AI chatbots trained on your own content. ultimAItech builds these solutions for SMEs in Drenthe and Overijssel, as well as cross-border businesses reaching Niedersachsen.
After full payment you get usage rights to the delivered work and, where agreed, the source code — so you are not stuck with one supplier. HTTPS, access control and GDPR-compliant handling are standard. Pricing on a fixed quote after intake.
Limits of AI
What we do not automate
Not everything belongs in a bot or workflow. We would rather say that before the build than after.
- Legal or financial decisions without human approval
- Customer conversations that need empathy or exceptions — AI escalates to a person
- Processes that are still unclear — map first, then automate
- Tasks standard SaaS already handles well — custom work is not a goal in itself
- Uncontrolled answers — content, approvals and escalation rules stay with you
Who it's for
Who is custom software suited to?
Professional services with client portal
Accountants, legal service providers, and B2B businesses that give clients secure access to documents, status updates, or communications through a dedicated portal.
24/7 customer service via AI
Businesses that want to handle common questions automatically via an AI chatbot on their website or WhatsApp — trained on their own content, available in Dutch, German, and English.
NL/DE border region
Companies serving Dutch and German customers that need a multilingual chatbot or application working seamlessly in both languages, GDPR- and DSGVO-compliant.
What you get
What does ultimAItech build for you?
- Bespoke web applications — portals, dashboards, reservation systems
- AI chatbots — trained on your documentation, FAQ, or knowledge base
- System integrations — connections between your existing tools and platforms
- Process automation — order flows, quote processes, notifications
- Multilingual applications — Dutch, German, and English
- Source code transfer — where agreed in the proposal; no vendor lock-in
- GDPR/DSGVO-compliant — secure connections and access control
- Fixed-price quote after intake — transparent pricing based on scope and complexity
Pricing
How much does custom software or an AI solution cost?
Indicative ranges — always a fixed quote after intake:
- AI chatbot — €500–€1,500 one-off + €20–€100/month API costs; broader CRM/multilingual builds €2,000–€5,000
- Client portal / dashboard — €4,000–€12,000 depending on users, roles and integrations
- Process automation — €3,000–€15,000
- Custom web application — €7,500–€25,000+ for more complex flows and integrations
At Houthandel Jan Sok we are replacing a fragmented Shopify/WordPress setup and an old POS with one simpler system: webshop live, wider POS/back-office build phased. After intake you get a fixed price, milestones and schedule.
How it works
How we work — from intake to delivery
Consultation
we discuss your requirements, business processes, and technical context.
Technical analysis
we identify the best approach and what already exists.
Fixed-price proposal
transparent pricing, concrete milestones, and a schedule.
Iterative build
development with regular feedback rounds and demo reviews.
Handover & transfer
documentation, admin guidance, training, source code where agreed, and aftercare period.
Training & control
Your team stays in charge
Training and change support belong with AI projects. Where it fits, you get simple admin panels for content, approvals and escalation rules — so you do not need me for every text change.
FAQ
Frequently asked questions
What exactly is custom software?
Custom software is an application shaped around your business processes — not a generic tool, but something that works the way you work. Think portals, dashboards or process automations that connect existing tools.
What can an AI chatbot do for my business?
An AI chatbot answers common questions on your own content, directs people to the right page or staff member, and escalates to a human when needed. Privacy/GDPR and controlled answers are part of the design.
How does a custom software project work at ultimAItech?
Intake and process mapping, technical analysis of what already exists, fixed quote, iterative build with real use cases, then training and documentation.
How much does custom software cost?
Indicative ranges are listed above (chatbot, portal, automation, web app). The exact price follows as a fixed quote after intake based on scope — hourly billing is not the default.
Is my data safe in a custom application?
Yes. Applications are built with HTTPS, access control and GDPR-compliant handling. After payment you get usage rights and, where agreed, source code — see also the terms.
Related services
Related services
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From €1,500
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€2,500–€4,000
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Tailor-made webshop with product catalogue, payment integration, and order management.
From €4,000
More about Custom webshopSEO & AI discoverability
Technical SEO and GEO so you appear in Google and in AI-generated answers.
Pricing on quote
More about SEO & AI discoverability
Case studies
View similar projects
Custom software and AI projects built and delivered by ultimAItech.
VYBR!S
Multi-tenant AI chatbot platform with RAG training, live chat, sales CRM, and fleet analytics — live on AWS EC2 serving multiple clients simultaneously.
View case study: VybrisSparklezz Beauty
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View case study: Sparklezz Beauty